Backupify/Datto SaaS Protection 2.0 for Office 365: How do I add Custom Site and Team Site collections?

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Question

How do I add custom site and team site collections to Backupify 2.0/Datto SaaS Protection 2.0 For Office 365?

Environment

  • Backupify 2.0 for Office 365
  • Datto SaaS Protection for Office 365

Answer

These steps apply to current Backupify/Datto SaaS Protection 2.0 customers. New customers will use this procedure.

Adding via MS Office website

To add a custom/team site collection via the Microsoft website:

1. Log in to Office and click Admin. You will need administrative privileges to access your admin page.

mceclip0.pngFigure 1: The Office 365 dashboard (click to enlarge)

2. Click Show All at the bottom-left side of the admin page.

mceclip1.pngFigure 2: The admin center page (click to enlarge)

3. Click SharePoint under the Admin centers.

mceclip2.pngFigure 3: Select and copy addresses (click to enlarge)

4. Select Active sites list from the SharePoint admin center page.

mceclip3.pngFigure 4: Active sites (click to enlarge)

5. Click EXPORT.

mceclip4.pngFigure 5: Active sites page (click to enlarge)

6. Open the CSV file and copy the URLs from the SiteUrl field, on to your clipboard.

mceclip5.pngFigure 6: CSV file downloaded from Microsoft's admin dashboard (click to enlarge)

7. Log into SaaS Protection/Backupify for Office 365 and click the Users button from the toolbar at the top.

mceclip6.pngFigure 7: The status page (click to enlarge)

8. Scroll to the bottom of the page and click the Paste URLs from clipboard button.

mceclip7.pngFigure 8: The Custom Site Collections page from clipboard (click to enlarge)

9. Paste the text into the box, and Backupify/Datto SaaS Protection 2.0 will add your sites automatically.

Adding via CSV

Formatting the CSV
When formatting the CSV for upload to Backupify, open the file in a spreadsheet program such as Microsoft Excel, ensure that cell A1 contains the word Url (with that exact casing shown), and the URLs of the sites exist in column A below that. Delete any other headers or columns present.

Adding the CSV in Backupify

1. Log into SaaS Protection/Backupify for Office 365 and click the Users tab at the top.

2. Scroll to the bottom of the page and click the Upload button under CSV Site Collection Upload.

mceclip8.pngFigure 9: Upload via CSV (click to enlarge)

3. Following the prompt, select the CSV file you just created and click Upload File.

mceclip9.pngFigure 10: Select the CSV and upload. (click to enlarge)

Adding via PowerShell

To create custom/team site collections via PowerShell:

1. Install the latest version of Microsoft Management Framework (5.1). This framework is necessary for the latest version of Sharepoint Management Shell to ensure access to both Site Collection as well as Microsoft Group and Team sites via the Get-SPOSite commandlet.

2. Run Windows Powershell as Admin and confirm that copyright shows 2016.

3. Enter the following command:
Connect-MSolService

Log in with admin credentials to Office 365 in the dialog box, then type:
Install-Module -Name MSOnline

Click yes to agree if prompted, then complete the installation.

4. Download the Sharepoint Online Management Shell.

5. Run Sharepoint Online Management Shell as an administrator, then enter the following commands:

$adminUPN="<the full email address of a SharePoint administrator account, example: jdoe@contosotoycompany.onmicrosoft.com>"
$orgName="<name of your Office 365 organization, example: contosotoycompany>"
$userCredential = Get-Credential -UserName $adminUPN -Message "Type the password."
Connect-SPOService -Url https://$orgName-admin.sharepoint.com -Credential $userCredential

When prompted with the Windows PowerShell credential request dialog box, type the password for the SharePoint Online SharePoint administrator account.

6. Fill in the value for the $orgName variable (replacing all the text between the quotes, including the < and > characters), and then run the following commands at the SharePoint Online Management Shell command prompt:

$orgName="<name of your Office 365 organization, example: contosotoycompany>"
Connect-SPOService -Url https://$orgName-admin.sharepoint.com

When prompted with the Microsoft SharePoint Online Management Shell dialog box, type the account name and password for a SharePoint administrator account, and then click Sign in.

7. Run the Get-SPOSite command to Get a full list of team and group sites and site collections.
To export the list with all details:

Get-SPOSite | Export-CSV C:\<Folder path you want the CSV to be stored in>\SiteList.csv

To export the list of just the URLs:

Get-SPOSite | Select-Object URL | Export-CSV C:\<Folder path you want the CSV to be stored in>\SiteList.csv
Add-PSSnapin "Microsoft.SharePoint.PowerShell"
Get-SPWebApplication http://yourwebapp.com | Get-SPSite | Select Url | Out-Csv export.csv

Backing up Microsoft Teams data

Datto SaaS Protection/Backupify does not currently back up Microsoft Teams separately. To ensure Teams data is backed up, include it in OneDrive or Sharepoint. The data will be accessible to the file's owner.

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To contact Backupify/Datto SaaS Protection support, click here to submit a Support Request, or click here for more contact options.


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