How Do I Manage SharePoint Site Backups in Backupify / Datto SaaS Protection 2.0 for O365?

Question

How do I manage SharePoint sites by using Backupify 2.0 / Datto SaaS Protection for O365?

Environment

Backupify 2.0 for Office 365
Datto SaaS Protection for Office 365

Answer

This article describes the provisioning process for new customers only. You will not see the same options when working with an existing customer's interface. Click here for more details.

Backupify/Datto SaaS Protection 2.0 will pull all available SharePoint Sites associated with your configured O365 instance and display them in the SharePoint Site Management page. Here, you can:

choose the Sites you wish to license and back up
enable Auto-Add to automatically back up future Sites

Navigating to Site Management

You can access the Site Management page in two ways:

From the Backupify/Datto SaaS Protection 2.0 dashboard, click the Sites tab.

Figure 1: The Backupify Dashboad (click to enlarge)

On the Seat Management page, scroll to the bottom and click the SharePoint Site Management link.

Figure 2: The SharePoint Site Management link on the Users page (click to enlarge)

Managing sites

The Manage Sites page has three sections:

The Sites Overview bar, which displays a graphic representation of SharePoint Site management
The Auto Add Future Sites pane, which lets you automatically add Sites you create after provisioning your Backupify/Datto SaaS Protection 2.0 account
The Manage Sites pane, which lets you view sites, delete seats and manually toggle backups on or off

Sites Overview

The Sites Overview bar uses different colors to represent the state of each Site or Team Site detected by Backupify/Datto SaaS Protection 2.0. The Site states are:

Active: Backupify/Datto SaaS Protection 2.0 is actively backing up the Site
Paused: Backups are enabled, but currently paused
Archived: This Site is no longer being backed up, but its data can be restored
Unprotected: Backupify/Datto SaaS Protection 2.0 is detecting this Site, but you have not yet enabled backups on the Site Management page

Click the Export CSV button in the Sites Overview pane to export a list of all Sites that Backupify/Datto SaaS Protection 2.0 sees.

Figure 3: The Sites Overview pane (click to enlarge)

Auto Add Future Sites

In the Auto Add Future Sites pane, you can enable Auto add for SharePoint Sites, Team Sites, or both. When you enable Auto Add:

Backupify/Datto SaaS Protection 2.0 will automatically back up any Sites you create from that point forward
Backupify/Datto SaaS Protection 2.0 will not automatically add any Sites that existed at the time you enabled Auto Add; you must add those manually in the Manage Sites pane

Manage Sites

The Manage Sites pane displays all sites detected by Backupify/Datto SaaS Protection 2.0 You can use the search bar to find an individual Site. The options in this pane include the following:

A. Use the search bar to find individual sites within your Backupify/Datto SaaS Protection 2.0 instance.

B. Click the checkbox next to any of the four Site states to hide or return them to the Site list.

C. Click the Refresh Seats button to force Backupify/Datto SaaS Protection 2.0 to back up new changes in your Sites' data. By default, the system looks for changes once per day.

D. Click to sort your sites by name, URL, type, date added, or status.

E. Click the blue slider to enable or disable backups for an individual site. Click the trash can icon to de-license and remove a Site from Backupify/Datto SaaS Protection 2.0.

Figure 4: The Manage Sites pane (click to enlarge)

Additional Resources